Human Resources Administrative Assistant

General Information
Location  2942-A SW WANAMAKER DRIVE, SUITE 200
TOPEKA, KS 66614
United States
Base Pay  $12.00 / Hour
Employee Type  Non-Exempt
Job Category  Human Resources
Industry  Human Resources
Minimum Experience  1 Year
Required Degree  High School
Manage Others  No
Contact Information
Name  Human Resources
Phone  1-800-890-6024


Primary Accountability:

Human Resources Administrative Assistant is responsible for administrative support to the Human Resources team, ensuring that everything is up-to-date and organized. This includes assisting in handling applications, new hire process, updating daily and weekly reports, filing and faxing various paperwork and any other duties assigned.


Major Duties:

  • Pull applications from the overnight box and online via KRONOS. 
  • Perform background checks for each potential applicant.
  • Create the initial applicant packet with application, background check and Applicant tracking form.
  • Log all applicants into KRONOS for tracking processes and annotate them accordingly.
  • Pulling apps/Background Checks
  • Print off all rejection letters for paper applications and mail to rejected applicant.  Place a copy of the rejection letter with the paper application.
  • Create new hire packets.
  • Update employee information in KRONOS (Contact forms/car information)
  • Update Attendance Log when Employees are Termed/File Termed Employee File.
  • Complete attendance logs each day for previous day for assigned departments.
  • Complete and submit employee disciplinary actions, as needed, before bi-weekly payroll.
  • Perform tracking and distribution of the PayCards for employees who have elected to use an e-Fund card for their pay.
  • File current/termed employee paperwork.
  • Handle Incoming Calls from Applicants checking on status of application review/process.
  • Communicate with Department Managers to retrieve any missing paperwork/forms from employees.
  • Move various HR Paperwork to Storage room.
  • Assist in keeping files/reports organized and up to date.



  • High School diploma or GED equivalent required. College education preferred.
  • Strong understanding of customer care processes and techniques.
  • Ability to work independently.
  • Ability to adapt to learning styles to meet the client’s and Berlin-Wheeler, Inc. needs.
  • Intermediate knowledge of Microsoft Office Suite.
  • Successful completion of Berlin-Wheeler, Inc. new hire orientation and training.
  • Minimum of three (3) years customer service experience with Berlin-Wheeler, preferred.
  • Excellent written, oral and interpersonal communication skills.
  • Excellent leadership and human relations abilities.
  • Exceptional listening, technical and analytical skills.
  • Ability to communicate clearly and professionally through both verbal and written skills.
  • Ability to compose reports, business correspondence and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, candidates and the general public.
  • Strong interpersonal communication skills and the ability to establish and maintain effective working relationships across all levels of BW.
  • Ability to multi-task and complete tasks within deadlines.
  • Demonstrates ability to work well with employees and management.
  • Thrive in a high paced growth company with constant change.
  • Self-motivated; ability to function without continuous supervision in a fast-paced environment.
  • Ability to proficiently use a computer and various software packages.
  • Flexible; good time management; ability to manage multiple tasks.
  • Ability to work effectively in a highly confidential environment.


Physical Demands:

  • Sit for extended periods of time.
  • Read computer screens and mail, email, talk on the phone.
  • Ability to unpack and move supplies up to thirty (30) pounds.


Work Environment:

  • Professional and deadline-oriented environment in an office setting.
  • Interaction with staff and customers.